Section J. List of Attachments
Section J is used to provide additional information that does not fit anywhere else in the RFP, e.g., technical and scientific data, measurements, drawings, tolerances. It begins with an inventory listing all attachments to the RFP and attachments can cover a wide range of topics including:
REVIEW ACTION
Before beginning your review, be certain that you’ve downloaded the latest RFP in its entirety. As you read each section of the RFP, check that all referenced attachments or exhibits are included in Section J or elsewhere. Many times attachments are mislabeled or omitted in error.
Review the CDRL against the individual DIDs and review the requirements for each one including due dates, delivery formats, outlines, distribution. Review against schedules and timelines included in the RFP.
SUCCESS TIP
Section J will include a list that provides a deliverable inventory followed by a DID for each deliverable. It is critical that you review this list because some of these plans, reports, and documents may be due with the proposal, sometime prior to award, upon award, or shortly after award. Further, you must account for all of these deliverables in both your written and cost response.
SUBMISSION ACTION
All DIDs must be addressed in the proposal response either in the technical or management volume, or it may make sense to reference some of them only from the cost volume narrative. If the RFP calls for an integrated master schedule (IMS), all DIDs should be reflected in the IMS.
The RFP may require that you submit sample plans for some of the DIDs. Be sure to the follow the format specified in the DID or other RFP guidance. Examples of plans that may be required include Safety & Health Plan, Quality Plan, Contract Phase-In Plan, and Management Plan. On a large, complex procurement, the RFP might request plans to be submitted as a separate volume.
WARNING
Check the FedBizOpps.gov (FBO) page daily to be sure you have all of the latest RFP files/attachments. Depending on the level of amendment-related activity, you might want to check twice daily especially as you get closer to the proposal deadline. It's also smart to set an FBO alert for the procurement to be notified of any amendments. Unfortunately, relying on FBO notifications may put you at a disadvantage because of the delay in batching and transmitting the notifications. For example, you might receive the notifications at 2:00 a.m. ET for updates posted on the day prior. Bottom line, failure to incorporate information from Section J attachments into your proposal could result in a lower score and possible elimination from the competition.
- Acronym list
- Architectural drawings
- Award/Incentive Fee Plan
- Contract Data Requirements List (CDRL)
- Contract Funds Status Report (CFSR)
- Contract Performance Report (CPR)
- Data Item Descriptions (DIDs)
- Earned value management (EVM) reports
- Contract Security Classification Specification (DD Form 254)
- Desired Labor Category Descriptions
- Government Furnished Property Inventory
- Past Performance / Experience Information Sheet or Template
- Personal Identification Card Issuance Procedures
- Quality Assurance Surveillance Plan (QASP)
- Sample task orders
- Sample work order request
- Security requirements
- Statement of Objectives (SOO), Statement of Work (SOW), and/or Performance Work Statement (PWS) (if not included under Section C)
- System requirements and specifications
- Wage determination (if Service Contract Act procurement)
REVIEW ACTION
Before beginning your review, be certain that you’ve downloaded the latest RFP in its entirety. As you read each section of the RFP, check that all referenced attachments or exhibits are included in Section J or elsewhere. Many times attachments are mislabeled or omitted in error.
Review the CDRL against the individual DIDs and review the requirements for each one including due dates, delivery formats, outlines, distribution. Review against schedules and timelines included in the RFP.
SUCCESS TIP
Section J will include a list that provides a deliverable inventory followed by a DID for each deliverable. It is critical that you review this list because some of these plans, reports, and documents may be due with the proposal, sometime prior to award, upon award, or shortly after award. Further, you must account for all of these deliverables in both your written and cost response.
SUBMISSION ACTION
All DIDs must be addressed in the proposal response either in the technical or management volume, or it may make sense to reference some of them only from the cost volume narrative. If the RFP calls for an integrated master schedule (IMS), all DIDs should be reflected in the IMS.
The RFP may require that you submit sample plans for some of the DIDs. Be sure to the follow the format specified in the DID or other RFP guidance. Examples of plans that may be required include Safety & Health Plan, Quality Plan, Contract Phase-In Plan, and Management Plan. On a large, complex procurement, the RFP might request plans to be submitted as a separate volume.
WARNING
Check the FedBizOpps.gov (FBO) page daily to be sure you have all of the latest RFP files/attachments. Depending on the level of amendment-related activity, you might want to check twice daily especially as you get closer to the proposal deadline. It's also smart to set an FBO alert for the procurement to be notified of any amendments. Unfortunately, relying on FBO notifications may put you at a disadvantage because of the delay in batching and transmitting the notifications. For example, you might receive the notifications at 2:00 a.m. ET for updates posted on the day prior. Bottom line, failure to incorporate information from Section J attachments into your proposal could result in a lower score and possible elimination from the competition.
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