Section G. Contract Administration Data
Section G describes how the Government and your company will communicate to ensure both performance and prompt payment. It describes how you must manage the accounting and documentation systems including the filing and storage of government contract documentation. This section may present other contracting administration data such as:
REVIEW ACTION
Section G supplements the administrative information contained in Section A, so look for inconsistencies. Also look for any mention of a payment plan schedule and review it against Section B. This section may also include award fee information (applies to cost-reimbursement contracts only).
SUCCESS TIP
Policies concerning placement of these clauses vary among federal agencies and even among the buying offices within an agency. For example, NASA includes information like badging and financial reporting whereas DoD would include such information in Section H.
SUBMISSION ACTION
Read it carefully, because you may be required to fill out and submit your company’s points of contact (POC) for:
WARNING
This section incorporates other clauses by reference, so be sure to read each one and confirm that you are able to comply. Upon contract award, you will be required to perform the services, or provide goods according to all terms and conditions.
Watch for hidden proposal instructions and fill-in the blank items. Fool proof method: read entire section end-to-end and mark instructions and blanks with a highlighter.
- List of clauses incorporated by reference
- Contract administration data including names of Contracting Officer (KO), Contracting Officer’s Representative (COR), and other technical representatives
- Technology and patent representatives
- Authority for decision making, order placement, modifications
- Authority for technical direction
- Contract extension options
- Deviations from the FAR (e.g., DFAR)
- Problem resolution
- Key personnel
- Place of performance
- Hours of operation and workforce
- Government property
- Past performance reporting
- Contract funding
- Appropriation account code for contract funds
- Task Order procedures for IDIQ contracts
- Subcontract reporting, if applicable
- Ceiling pricing notification and management
- Tracking direct and indirect costs
- Allowable expenses
- Payment Plan Schedule (for firm-fixed price contracts)
- Award Fee (for cost-reimbursement contracts)
- Instructions on how to prepare invoices for payment
- Contract closeout
REVIEW ACTION
Section G supplements the administrative information contained in Section A, so look for inconsistencies. Also look for any mention of a payment plan schedule and review it against Section B. This section may also include award fee information (applies to cost-reimbursement contracts only).
SUCCESS TIP
Policies concerning placement of these clauses vary among federal agencies and even among the buying offices within an agency. For example, NASA includes information like badging and financial reporting whereas DoD would include such information in Section H.
SUBMISSION ACTION
Read it carefully, because you may be required to fill out and submit your company’s points of contact (POC) for:
- Contract Administration
- Contractor Performance Assessment Reporting System (CPARS)
WARNING
This section incorporates other clauses by reference, so be sure to read each one and confirm that you are able to comply. Upon contract award, you will be required to perform the services, or provide goods according to all terms and conditions.
Watch for hidden proposal instructions and fill-in the blank items. Fool proof method: read entire section end-to-end and mark instructions and blanks with a highlighter.
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